Assigning Courses through Browse Courses(Course Library)

Mentors (users with Mentoring privileges) can assign courses to the learners from the Course Library. When a Mentor visits their Browse Courses, they will see a list of courses available for his/her ‘Belong to’ group. (Groups selected in the ‘Who can see this course’ field in the Course Settings). This page displays the course name, course level, category, number of learners assigned, course status and actions to take for the course. You can filter the courses based on their category, level or topics and search based on the course title and category.

Managing individual learners

Click on the three dots against a course and click on the Manage learners(s) to enroll learners in the course, track the learner’s overall progress, unenroll learners and change the course enrollment settings.

• You can see the learners for whom you are the mentor. 
• Click on the Enroll learners button to enroll the new learners into the course. 

• Enroll the learners by selecting the checkbox next to each learner and then clicking the Done button.

• The Enrollment Settings pop-up appears where you can set the:
  • course completion date
  • deadline as mandatory
  • course as mandatory
  • click on the Update button. 

Note: The learner will be notified by a notification email if he is enrolled in a course. He can click on the ‘View course’ link to navigate to the course.

• When you set the deadline as mandatory, the course will be locked after the course completion date, and the learners will not be able to learn the course further.

• The learners enrolled in the course will be displayed. 
• You can view the enrolled learner’s name, belongs to group, job title, learning status, finish by date, whether the course is mandatory or not, and the various actions that can be performed for the enrolled learners. 
• Click on the Progress icon to view the learner’s progress on the course. 

• You can track the unit-wise learning progress of your learners.

• Click on the Unenroll icon to unenroll the learner from the course.

• A confirmation message appears. Click on the Yes button to unenroll the learner from the course.

• The Filter icon helps filter the learners based on the organizational group they belong to, job title, and learning status.
• To change the course enrollment settings for your learner, click on the Settings icon.

• Update the enrollment settings such as course completion date, mark the deadline as mandatory, course as mandatory for the learner and click on the Update button.

Managing Group Enrollments

Click on the three dots in the Action column and click on the Group Enrollments option to enroll all the learners belonging to a group.

• The selected course is not enrolled in any department.

• Click on the Enroll group(s) button to enroll in the course to a group.

• In the Enroll group(s) pop-up, select the required group(s), enroll existing members, auto-enroll future members (so that you need not have to manually assign to new learners joining the group/learning group in the future), or both,  expected number of days to finish learning, select the course that is mandatory and click on the Enroll button.
• On clicking the Enroll button, a pop-up appears, where you need to click on the Confirm button to save the group enrollment.

Note: The learners of the group will be notified by a notification email if he is enrolled in a course. He can click on the ‘View course’ link to navigate to the course.

• The groups assigned to this course will be displayed. You can search groups using the Search option.

• Click on the View icon to view the learners and their course status.
• You can view the total count of the learners, count of learners in progress, completed and yet to start the course. You can search the learners using the Search option.

• Click on the Filter icon to filter the course based on the learning status and job title.

• Click on the Apply button to apply the filters.

• Click on the Progress icon to view the progress of each learner.

• Click on the Unenroll icon to unenroll the learner from the course.

• A confirmation message appears. Click on the Yes button to unenroll the learner from the course.

• Click on the Change Finish by date icon to update the course completion date of the learner.

• Update the course completion date and deadline mandatory option of the learner in the pop-up and click on the Update button.

• Click on the Settings icon to perform the group enrollment settings for the learners of the group.

• Edit the number of days of completion of the course and check if the course is mandatory, deadline is mandatory for the learners of the group and click on the Save button.