Administrator Reports

A set of Reports is available to Administrators (users with Administrative privileges) to view the Learning activity and Course enrollment information of the group/sub group to which they belong.

The Reports section is divided in four subsections, namely Learners, Self-paced Courses, Instructor-led Courses and Knowledge areas.

Leaderboard

Viewing Organizational leaderboard

The Organizational Leaderboard ranks members of the groups an Admin manages based on their overall standing within the organization. Admins can filter the leaderboard based on the organization (if they manage multiple organizations) and period.

• Assigns a fixed rank to each member based on their credit score in the entire organization.
• If two learners have the same credit score at the organization level, they will share the same rank.
• If the Admin filters a particular department, the leaderboard will show all members from that department, ranked at the organization level based on their credit score.

Viewing Segmented leaderboard

In the Segmented Leaderboard, there are two types of reports, Group report and Overall report. The Group Report displays group-wise rankings of the members an Admin manages. For example, if the Admin manages Megan from Products, the report will show Megan’s rank within the Products department. 

In the Overall Report, Admin identifies the best performer among all the members they manage. Additionally, Admins can filter the report using the date range orvgroup. If you filter the report using the date range, you may view the member rankings for a specified period. If you filter the report based on the group, you may view the group-wise rankings of the members an admin manages. 

• If the Admin filters the leaderboard by a particular group, the leaderboard will show all learners from that group and its sub groups, ranked based on their credit score. The learners having the highest credit score in each department will have Rank 1. Only 5 members will be displayed per department. Click on the ‘View more’ option to view the remaining learners of a department.

Learners

In the Learners section, administrators can view the enrollment summary of the courses (self-paced and instructor-led), the past seven days of activity of the learners of the groups/subgroups they are managing, and the course credits achieved by the learners.

Viewing learners enrollment summary

The Administrators can view the course enrollment breakdown (self-paced and instructor-led) of the learners they manage in the Summary report.  You may filter the report based on the group, reporting manager for the current month, quarter, year or for a custom date range.
At a glance

The ‘At a glance’ section displays the:

• Total number of enrollments among the various courses (self paced and instructor-led) and the count of learners in the various stages of course completion. 
• Count of feedback received from the learners.  
• the data is displayed based on the selected period in the selected category/levels. 

Enrollment breakdown

This graph displays the count of self enrolled and assigned courses(both self-paced and instructor-led) in the completed, in progress and yet to start status. Click on the three dots to download the graph as SVG, PNG or CSV.

Enrollment status overview

This graph displays the enrollment status of the learners in percentages for the selected period in the completed, in progress and yet to start status. Click on the three dots to download the graph as SVG, PNG or CSV.

Top learners

This section displays the top learners in which the highest number of course completions/enrollments occurred.

• Administrators can view the learner name, group to which he is part of, reporting manager, count of courses enrolled, completed and feedback received from the learners, learner’s last entry date and previous login date. 
• Click the Download icon to export the learner enrollment summary report in CSV  format.

Viewing learners past 7 days’ activities

The Administrators can view the past 7 days activities of the learners (of self-paced and instructor-led courses) they manage in the Activity report.  You may filter the report based on the learner name, group name, course name, percentage of completion, and learner last accessed date.

• Click on the Activity menu to track the last 7 days activity of learners belonging to the groups/sub groups that you are managing. 
• The administrators can view the name of the learner, group/sub group to which they belong to, courses in which the learner is enrolled in, percentage of completion, and last access date of the course.
• Click the Export button to export the learner’s past activity in CSV format. You can communicate with your learners using the email ids you get while exporting the report to excel.

Viewing learners credits

The Administrators can view the course credits (from self-paced and instructor-led courses) obtained by the learners they manage in the Learning Credits report.  You may filter the report based on the learner, group, course, percentage of completion, and last accessed date.

• Click on the Learning credits menu to view the course credits obtained by the learners belonging to the groups/sub groups that you are managing. You may generate the report for the selected period.
• The administrators can view the name of the learner, group/sub group to which they belong to, reporting manager, count of completed courses, and course credits obtained by the learners.
• Click the Export button to export the learner’s course credits in Excel format.

Self-paced Courses

In the Self-paced Courses report, the Administrators (users with Administrative privileges) can view the enrollment summary, learner enrollments and feedback summary of the self-paced courses available for the groups/sub groups that they are managing. 

Viewing enrollment summary of the self-paced courses

The Administrators can view the enrollment summary of the self-paced courses they manage in the Summary report. You may filter the report based on the course category and course level for the current month, quarter, year or for a custom date range.

At a glance

The ‘At a glance’ section displays the:

• Total number of course enrollments among the various courses and the count of learners in the various stages of course completion. 
• The data is displayed based on the selected period in the selected category/levels. 

Enrollment breakdown

Hover the graph to display the count of self enrolled and assigned self-paced courses, in the completed, in progress and yet to start status. Click on the three dots to download the graph as SVG, PNG or CSV.

Enrollment status overview

Hover the graph to display the enrollment status of the learners in percentages for the selected period in the completed, in progress and yet to start status. Click on the three dots to download the graph as SVG, PNG or CSV.

Top courses

This section displays the top 5 courses in which the maximum number of course completions/enrollments occurred. 

• Administrators can view the course name, category, count of learners in the various stages of course completion. 
• Click the Download icon to export the learner enrollment summary report in CSV  format.
• Click on the course to display the learner enrollment details of that course. Refer for more details.

Viewing learner enrollments(detailed)

Administrators (users with Administrative privileges) can click on the Learners menu to track the learner’s enrollment for the courses available for the group/sub group they are managing.

• Select a self-paced course to view the learner enrollments of that course.

At a glance

The ‘At a glance’ section displays the:

• Total number of course enrollments and the count of learners in the various stages of course completion. 
• The data is displayed based on the selected period in the selected group/status/learning activities. 

Enrollment breakdown

Hover the graph to display the count of self enrolled and assigned learners, in the completed, in progress and yet to start status. Click on the three dots to download the graph as SVG, PNG or CSV.

Enrollment status overview

Hover the graph to display the enrollment status of the learners in percentages for the selected period in the completed, in progress and yet to start status. Click on the three dots to download the graph as SVG, PNG or CSV.

Group wise summary

This section displays the top 5 groups in which the maximum number of course enrollments occurred. 

• Administrators can view the learner name, group to which the learner belongs to, enrolled by user, enrolled date, overdue status, courses completion status, progress percentage, count of test completed and course last viewed date. 
• Click the Download icon to export the learner enrollment summary report in CSV  format.

Viewing test results

The Administrators can view the test results of all the learners of the selected self-paced course.

• Select a course for which you want to view the test result of the learners.
• Click the Download icon to export the test result report in CSV  format.

Viewing feedback summary

In this report, the Administrators can view the feedback received from all the learners of the groups/sub groups they are managing for the selected course. 

• Select a course for which you want to view the feedback.
• The responses will be displayed based on the type of questions you have answered in the feedback form.
  • If you have answered a multiple choice single answer question, then the response will be displayed as a pie-chart.
  • If you have answered a rating question, then the response will be displayed as a bar chart.
  • If you have answered a free text question, then click on the View icon to view the response.
• Click on the Export button to export the report to CSV format.

Instructor-led courses

In this section, the Administrators (users with Administrative privileges) can view the summarized report of course enrollment, batch enrollment, learner enrollment and feedback summary of the instructor-led courses of the groups/sub groups that they are managing.

Course Summary

Administrators can view the enrollment summary of the instructor-led courses of the groups/subgroups they manage and the progress of group members against these courses.

At a glance

The ‘At a glance’ section displays the:

• Total number of enrollments for the selected course and the count of learners in the various stages of course completion. The data is displayed based on the selected filters. 

Enrollment breakdown

Hover the graph to display the count of self enrolled and assigned instructor-led courses in the completed, in progress and yet to start status. Click on the three dots to download the graph as SVG, PNG or CSV.

Group wise summary

This graph displays the group-wise enrollment summary of the instructor-led course. Click on the three dots to download the graph as SVG, PNG or CSV.

Top courses

This section displays the top courses in which the highest number of course /batch enrollments occurred.

• The Administrators can view the course name, count of batches and the count of learners in various stages of course completion. 
• Click the Download icon to export the learner enrollment summary report in CSV  format.

Batch Summary

The Administrators can view the enrollment summary of the instructor-led courses of the groups/sub groups they are managing.

At a glance

The ‘At a glance’ section displays the:

• Total number of enrollments among the various batches and the count of learners in the various stages of course completion. 
• The data is displayed based on the selected period in the selected category/levels. 

Enrollment breakdown

Hover the graph to display the count of self enrolled and assigned instructor-led courses in the completed, in progress and yet to start status. Click on the three dots to download the graph as SVG, PNG or CSV.

Group wise summary

This graph displays the enrollment status of the learners based on the groups/sub groups they belong to. Click on the three dots to download the graph as SVG, PNG or CSV.

Enrollment by batches

This section displays the batch-wise enrollment of learners for each month of this year in the various stages of course completion.

• The Administrators can view the batch name, course name, start and end date of course, batch status and count of enrollments.
• The total time spent by the learner will be displayed.
• Click the Download icon to export the batch enrollment summary report in CSV  format.

Click on the batch to view the learner enrollments of that batch. Refer for more details.

Learners

The Administrators can view the enrollment summary of the learners of instructor-led courses of the groups/sub groups they are managing. Select the course for which you want to view the enrollment summary.

At a glance

The ‘At a glance’ section displays the:

• Total number of enrollments among the various batches and the count of learners in the various stages of course completion. 
• The data is displayed based on the selected period in the selected category/levels. 

Enrollment breakdown

Hover the graph to display the count of self enrolled and assigned learners of the selected instructor-led courses in the completed, in progress and yet to start status. Click on the three dots to download the graph as SVG, PNG or CSV.

Group wise summary

This graph displays the group-wise enrollment status of the learners in the completed, in progress and yet to start status. Click on the three dots to download the graph as SVG, PNG or CSV.

Enrollment by units

This section displays the units enrollment of the learners in the various stages of course completion.

• The Administrators can view the learner name, group name, enrolled by, enrolled date, status, progress percentage, count of test completed and last viewed date.
• The total time spent by the learner will be displayed.
• Click the Download icon to export the learner enrollment of the courses in CSV  format.

Test results

The Administrators can view the test results of all the learners of the selected instructor-led course.

• Select a course for which you want to view the test result of the learners.
• Click the Download icon to export the test result report in CSV format.

Feedback summary

In this report, the Administrators can view the feedback received from all the learners of the groups/sub groups they are managing for the selected course. 

• Select a course for which you want to view the feedback.
• The responses will be displayed based on the type of questions you have answered in the feedback form.
  • If you have answered a multiple choice single answer question, then the response will be displayed as a pie-chart.
  • If you have answered a rating question, then the response will be displayed as a bar chart.
  • If you have answered a free text question, then click on the View icon to view the response.

• Click on the Export button to export the report to CSV format.

Knowledge areas

In the Knowledge areas report, the administrators can view the knowledge area summary of the learners belonging to the groups/sub groups/learning groups that they are managing.

Viewing knowledge area summary of the learners

Click on the Learners menu to view the current level of the knowledge areas of all the learners. The default view of this report groups the users by the group and job title and provides their current knowledge area levels. The required level is shown at the top of the group for reference. Scroll horizontally to view all the knowledge areas.

You can also filter the report by the group and/or job title to see a filtered list of learners.